Effective Date: November 2025
Company: Oakitu Ltd (trading as GrowMyAcademy)
Company Number: 13135285
Registered Office: Wolverhampton, United Kingdom
Email: [email protected]

1. Introduction

GrowMyAcademy (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data.
This policy explains how we collect, use, and protect information when you visit our website, fill in forms, or use our services.

By using our website or providing personal data to us, you agree to this Privacy Policy.

2. What Data We Collect

We may collect and process the following types of information:

a) Personal Information

Name

Email address

Phone number

Business/academy name

Billing address

Payment information (processed securely via Stripe)

b) Technical Information

IP address

Browser type

Device type

Website usage data (through cookies and analytics tools)

c) Media & Content Information
When you submit media or branding materials for projects, we store them securely and only use them for your contracted services.

3. How We Use Your Information

We use your data to:

Deliver our services and complete your projects

Communicate with you about bookings, updates, and payments

Send invoices and receipts

Improve our website and services

Share relevant content and updates (only if you’ve opted in)

We will never sell or rent your data to third parties.

4. Payments

All payments are processed through Stripe, a PCI-compliant payment gateway.
We do not store or have access to your full payment details.

Stripe’s privacy policy: https://stripe.com/gb/privacy

5. Data Storage & Security

We store data using secure, encrypted systems including GoHighLevel (CRM), Stripe (payments), and Google Workspace (email and storage).
We take all reasonable technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

6. Data Retention

We retain client data for as long as necessary to deliver services, comply with legal obligations, or resolve disputes.
You may request deletion of your personal data at any time by contacting us at [email protected].

7. Your Rights

Under UK GDPR, you have the right to:

Access the data we hold about you

Request correction or deletion

Withdraw consent for marketing

Object to processing in certain circumstances

To exercise your rights, contact [email protected].

8. Cookies

Our website uses cookies to improve your experience and analyse traffic.
You can disable cookies in your browser settings at any time.

9. Third-Party Links

Our website may include links to other sites.
We are not responsible for the privacy practices or content of those external websites.

10. Updates to This Policy

We may update this Privacy Policy from time to time.
The latest version will always be available on this page with the updated effective date.

11. Contact Us

If you have any questions about this policy or how we handle your data, please contact:
📩 [email protected]